The Pillars of Legislative Administration
The Legislative Branch of the Local Government Unit of Atimonan operates through a highly integrated, multi-tiered administrative ecosystem. Supervised by the Secretary to the Sangguniang Bayan, and functioning in direct service to the Office of the Municipal Vice Mayor (OVM) and the Sangguniang Bayan (OSB), the secretariat is structurally driven by four (4) core sections. Individually, each section executes a specialized mandate; collectively, they form a unified, continuous pipeline that transforms community needs into legally sound ordinances, permanently archives municipal history, leverages digital governance, and fosters local literacy.
Secretariat Hierarchy & Structural Framework
TERESA P. FORTIFAES
Secretary to the Sangguniang Bayan
Legislative Admin Chief1. Legislative Support Section
The Statutory and Editorial Core. Transcribes plenary floors, refines committee notes, and audits ordinances for legal and grammatical precision prior to local enactment.
2. Records Section
The Archival and Compliance Backbone. Commands the lifecycle of approved resolutions, routes signatures, drives scanning projects, and logs barangay budget criteria safely.
3. Administrative Support Services
The Technological and Operational Catalyst. Manages paperless session logistics, handles cloud repositories, tracks financial vouchers, and edits the official UGNAYAN Gazette.
4. Municipal Library Section
The Intellectual Repository. Guides academic reference tracking, controls STARBOOKS infrastructure, and collaborates closely with outlying Barangay Reading Centers.
ARA C. CIAS
Local Legislative Staff Officer III
Section Lead
Marie Jane R. Deza
Admin Assistant III (Stenographer III)
Lilia O. Manalo
Local Legislative Staff Assistant II
Dana Mae V. Monterozo
Legislative Staff (Hired Employee)
JASMIN P. CALIBJO
Administrative Officer III (Records II)
Section Lead
Odessa S. Cias
Administrative Aide IV (Bookbinder II)
Arjay G. Tabligan
Legislative Staff (Hired Employee)
MARK ISAAC A. CANALES
Administrative Assistant II (Clerk IV)
Section Lead
Eric V. Canales
Local Legislative Staff Employee II
Allyn Rexielle D. Nicolas
Legislative Staff (Hired Employee)
Travis O. Alamis
Legislative Staff (Hired Employee)
Maricel V. Taberna
Legislative Staff (Hired Employee)
AUBREY ANNE V. NAÑEZ
Librarian II
Section Lead
Alma E. Moreno
Legislative Staff (Hired Employee)
I. Strategic Framework
MANDATE: The Four Pillars of Legislative Administration function as the unified operational workforce of the Legislative Secretariat under the direction of the Secretary to the Sangguniang Bayan. This consolidated body is mandated to provide seamless cross-functional support by executing high-speed transcription and editorial refinement of laws, implementing rigorous physical and digital archiving networks, driving technological innovations like paperless session integration, and democratizing information through community library curation and grassroots literacy networks.
VISION: An elite, synchronized, and technology-driven administrative secretariat that champions open governance through absolute structural integrity, flawless records synchronization, and modern service delivery—collectively serving as the silent, highly efficient engine that powers the legislative agenda of LGU Atimonan.
MISSION: To deliver uninterrupted operational continuity and rigorous clerical excellence to the OVM, OSB, and OSSB. We commit to transforming live legislative proceedings into polished statutory records, safeguarding institutional memory via high-speed tracking systems, and modernizing public access to information—guaranteeing that every administrative service directly protects public trust and leaves no Atimonanin behind.
Service Pledge (RA 11032 Compliance)
We, the public servants comprising the Four Pillars of Legislative Administration, solemnly pledge to maintain strict ARTA compliance through the following functional parameters:
- Legislative Support Pillar We pledge to transcribe floor proceedings with absolute accuracy, format session journals for digital pre-loading at least 1 working day prior to sessions, and integrate floor amendments into ordinances and resolutions with zero-error legal precision.
- Records Pillar We pledge to manage inbound and outbound communications with absolute efficiency, operate an active referral tracking system, and maintain a rigorous 5-minute physical retrieval standard for stored historical documents.
- Administrative Support Services Pillar We pledge to guarantee that all paperless session hardware is optimized 1 hour prior to sessions, upload 100% of official documents to the cloud repository within 1 working day, and address digital public inquiries within a 1-hour window during office hours.
- Municipal Library Pillar We pledge to manage a welcoming learning environment, complete library card registries within 10 minutes, execute precise technical cataloging and database encoding, and actively empower grassroots Barangay Reading Centers.
III. Section Functional Mandates
- Section Oversight: Exercises 100% oversight over the production cycle of all SB session journals, committee reports, and public hearing minutes; monitors completion rates and proactively manages backlogs.
- Statutory Editing: Acts as the chief technical editor for proposed ordinances; systematically incorporates amendments and policy inputs raised during committee hearings.
- Quality Control: Directs the high-level proofreading and editing of all official Journals of both Regular and Special Sessions to ensure zero-error compliance.
- Plenary Support: Actively takes legislative notes and assists SB members on the floor during live sessions; provides dedicated drafting support to two (2) assigned members.
- Session Journal Production: Transcribes and compiles detailed Journals of all SB sessions, ensuring digital pre-loading onto laptops and tablets at least 1 working day in advance.
- Journal Editorial Management: Prepares, edits, and refines finalized copies of official Journals to maintain flawless historical data parameters.
- Stenographic Services: Deploys advanced stenographic skills to transcribe the minutes of critical SB committee hearings and technical working groups.
- Secretariat Assistance: Provides direct technical and clerical assistance to the SB Secretary during live legislative sessions.
- Minutes Formulation: Manages previous session layout generation and encodes baseline draft excerpts.
- Authentication Routing: Serves as the officer-in-charge of securing 100% completion of physical and digital signatures on approved enactments from councilors and the Vice Mayor.
- Multimedia Operations: Designated manager of the session hall sound system and audio recording channels to guarantee 100% capture of official proceedings.
- Committee Transcription: Focuses on rapid transcription and processing of minutes for committee meetings and public consultation loops.
- Pre-Session Audit: Conducts secondary proofreading of journals and minutes before presentation on the legislative floor.
- Secretariat Support: Delivers dedicated clerical assistance to an assigned SB member and supports daily workflow operations.
- Physical Archive Re-organization: Spearheads the comprehensive preservation of legacy documents to ensure a strict 5-minute physical retrieval standard.
- Statutory Management: Enforces records management systems in compliance with government data and ARTA quality standards.
- Notice Issuance: Manages high-speed generation and issuance of official Notices for Committee Hearings and Plenary Meetings.
- Regulatory Control: Executes rigorous verification of processed tricycle franchise documents to guarantee 100% zero-error compliance.
- Fiscal Strategy: Prepares and files the Project Procurement Management Plan (PPMP) and monitors tracking criteria for the OVM.
- Agenda Formulation: Formulates the official Order of Business (OB) for legislative sessions, carefully embedding Privilege Speeches and referrals.
- Document Preservation: Manages permanent historical bookbinding and formatting operations for final legislative excerpts.
- Referral Tracking: Operates status registries to monitor moving ordinances and resolutions across floor tracks.
- Liaison Sectoring: Actively facilitates efficient processing of youth governance records for the Sangguniang Kabataan (SK).
- Communications Hub: Functions as primary log handler for incoming mail; coordinates distribution of approved copies to concerned agencies.
- Scanning Digitization: Leads high-volume document scanning operations to move tricycle files and records into the cloud.
- Barangay Filing: Manages specialized filing tracks for Barangay Budgets, resolutions, and civil society tracking sheets.
- Frontline Relations: Addresses walk-in inquiries and provides compassionate frontline assistance for clients seeking municipal aid or solicitations.
- Session Technical Lead: Ensures 100% attendance and management of session sound systems; guarantees that paperless system tablets are tested, charged, and pre-loaded at least 1 hour prior to sessions.
- Digital Cloud Management: Manages indexing and uploading of 100% of official documents to cloud repositories within 1 working day, maintaining a 5-minute retrieval window.
- Creative Leadership: Serves as Editor-in-Chief and Creative Lead for the UGNAYAN Gazette, aggregating committee outputs into professional newspaper formats.
- Public Information: Manages active social media accounts for the SB and OVM, addressing digital inquiries within a strict 1-hour window.
- Operational Design: Crafts Activity and Project Design Documents alongside Certificates of Recognition for civil society groups.
- Fiscal Support: Facilitates tracking of procurement purchase requests via the Symphony System.
- Financial Documentation: Encodes Travel Orders and Disbursement Vouchers within a 15-minute operational accuracy standard.
- Payroll Management: Computes and encodes Representation and Transportation Allowance (RATA) payroll matrices for senior officials.
- Outgoing Management: Manages the efficient logging and physical delivery of outgoing notices to external regulatory agencies within 30 minutes.
- Tricycle Renewals: Processes frontline tricycle franchise renewals with 100% accuracy within 15 minutes of requirement receipts.
- Committee Support: Provides clerical assistance to the OSB and OSSB during technical hearings, preparing draft reports for plenary sessions.
- Graphic Design: Handles computerized layouts and visual presentation designs for structural legislative activities.
- Logistics Preparation: Coordinates and maps out hardware parameters to ensure paperless session systems are session-ready.
- Photo-Documentation: Deploys multimedia capturing skills to record high-quality photographic records of sessions and public hearings.
- Property Custodianship: Serves as the designated office asset keeper, leading inventory audits of supplies and hardware systems.
- Liaison Works: Delivers versatile processing support for walk-in clients requesting medical assistance vouchers.
- Executive Governance: Exercises 100% oversight over library regulations, represents the town at national public library conferences, and controls strategic planning.
- Technical Curation: Spearheads high-level descriptive cataloging and classification parameters to enrich the town's physical and digital media collections.
- Clearance Auditing: Serves as primary signing authority for local civic clearances, account settlements, and municipal library card approvals.
- Outreach Coordination: Designs instructional literacy programs and schedules interactive storytelling sessions for community advancement.
- NLP Compliance: Assures 100% accurate submission of monthly usage statistics and inventories to the National Library of the Philippines.
- Bibliographic Encoding: Leads system database data entry of book titles, metadata records, and specialized statistical logs.
- Frontline Reader Services: Maintains a quiet learning environment and delivers high-speed reference assistance to researchers.
- Collection Preservation: Performs physical preservation audits on damaged volumes and optimizes shelf-arrangement protocols.
- Digital Science Promotion: Primary desk coordinator for the DOST STARBOOKS platform, promoting electronic resources to visitors.
- Grassroots Field Liaison: Tracks outlying Barangay Reading Centers, directly assisting local coordinators in securing National Library affiliations.
Driving Local Progress Through Administrative Harmony
The four pillars of legislative administration—Legislative Support, Records, Administrative Support Services, and the Municipal Library—do not operate as isolated units, but as a single, continuous engine of governance. By establishing these strict Service Standards and Operational Frameworks under the direction of the Secretary to the Sangguniang Bayan, the Secretariat guarantees an office culture rooted in Integrity, Innovation, and Accountability. Every encoded resolution, every digitized document, and every library resource managed is a direct step toward a globally competitive Atimonan.